PRIVACY POLICY

Last Revised: 2026‑05‑01

Introduction

Welcome to Huntress Woods‑N‑Water Outdoors (“we,” “our,” or “us”), a nonprofit organization dedicated to expanding outdoor access through education, mentorship, conservation, and community engagement. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website or participate in our programs. By using our website (“the Site”), you agree to the practices described in this policy.

1. Information We Collect

We collect personal information that you provide directly to us when you:

Register for programs or events
Communicate with us by phone, email, or through the Site

This information may include your name, email address, phone number, emergency contact details, and any other information relevant to participation in our outdoor programs or services.

2. How We Use Your Information

We use the information we collect to:

Provide outdoor education, mentorship, safety training, and related services
Communicate with you about programs, updates, and organizational news
Improve our website, programs, and user experience
Comply with legal, safety, and reporting requirements

3. Sharing Your Information

We do not sell, rent, or share your personal information with third parties for marketing purposes. However, we may share your information:

With service providers who support our operations (e.g., payment processors, email communication tools)
When required by law, such as in response to a subpoena or to protect the rights and safety of Huntress Woods‑N‑Water Outdoors, its participants, or the public

4. Data Security

We use reasonable administrative, technical, and physical safeguards to protect your personal information. However, no method of data transmission or storage is completely secure. By using our Site, you acknowledge the inherent risks associated with online data transmission.

5. Your Rights

You have the right to:

Access and update your personal information
Request deletion of your personal data (subject to legal or safety requirements)
Opt out of marketing communications at any time by contacting us directly

6. General Location Information

When you visit our website, we may collect general location information such as your city, state, or region. This information is gathered through standard analytics tools and helps us understand how visitors engage with our Site and improve our services. We do not collect precise GPS‑based location data.

7. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience on our Site. You may adjust your browser settings to refuse cookies, but doing so may limit certain features or functionality.

8. Children’s Privacy

Our website is intended for use by adults. Program participation for youth ages 8–18 requires a parent or guardian to complete all registrations and provide any necessary personal information. We do not knowingly collect personal information from children.

9. Changes to This Privacy Policy

Huntress Woods‑N‑Water Outdoors may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically to stay informed about how we protect your information.

10. Contact Information

If you have questions or concerns about this Privacy Policy or how we handle your personal data, please contact us:

Huntress Woods‑N‑Water Outdoors
Email: charlena@huntresswoods-n-wateroutdoors.org

11. Legal Disclaimer

Huntress Woods‑N‑Water Outdoors makes every effort to protect your personal information. However, no method of internet transmission or electronic storage is completely secure. We cannot guarantee absolute security.

Our website may contain links to third‑party sites. We are not responsible for the privacy practices or content of external websites.

12. Acknowledgment and Agreement

By using our website and services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy and our Terms and Conditions. If you do not agree with these policies, please refrain from using our website and services.